West Brisbane Falcons: Committee Position Descriptions
President
The role of the President is to provide the principle leadership and responsibility for the organisation’s administration, to set the strategic direction that fulfils the aims of the club, and take the leadership role in representing the interests of the club in external contexts of basketball in south east Queensland.
At the operational level, the President should:
- chair committee meetings, ensuring efficient and effective meetings
- be informed of all activities involving the organisation
- oversee and ensure the organisation of regular club events (Sign On Day, Competition Nominations, Trophy Day)
- be aware of and plan for future direction in accordance with the wishes of the members
- ensure that planning and budgeting for the future is carried out
- maintain awareness of financial position, take appropriate action to ensure financial position remains strong, and apply for funding on behalf of the club as appropriate.
- have a good working knowledge of committee constitution, rules and duties of the office holders
- maintain a positive working relationship with all key stake holders within the local basketball community including other Club Presidents, BBI (Brisbane Basketball Inc) and BBRA (Brisbane Basketball Referees Association)
- represent the committee in any other forums as deemed appropriate by the committee including any Club Delegates meetings.
Weekly Commitment: 2-4 Hours
Vice President
The Vice President’s role shadows that of the President. The Vice President should be able to stand in for the President at short notice. The Vice President is often either an outgoing President or other member of the executive, on hand to assist a new President, or is filled as part of succession planning for the role of President.
At the operational level, the Vice President should:
- attend committee meetings
- be aware of the operational activities and future direction of the club
- stand in for the President when required.
- act as a ‘sounding board’ for the other committee and club members
- champion specific projects as agreed
Weekly Commitment: 1 hour
Secretary
The secretary is the primary administration officer of the committee and provides the links between the committee, members and outside agencies. The secretary should be a good communicator, maintain confidentiality on relevant matters and have the ability to delegate tasks and supervise others.
The secretary’s tasks are:
- organise and attend committee meetings
- coordinate AGM
- prepare agendas, ensure minutes are distributed, for committee meetings and AGM
- receive and disseminate correspondence to and from the club.
- administer the Blue Card registration of all club volunteers
- file all current documentation (excluding financial documentation which is the responsibility of the Treasurer) and oversee the maintenance of the archive
Weekly Commitment: 1-2 Hours
Registrar
The Registrar is responsible for keeping club records, particularly making sure all players are financial and entered on the appropriate databases. This role requires attention to detail and experience in dealing with on-line databases.
The responsibilities of the Registrar are:
- set up fees and registration for Main Season, Summer Season and Annual Senior Sign on
- coordinate registration activities for Sign on day
- quality control of registration records of all club members
- liaise with Brisbane Basketball Inc, Basketball Queensland and Sporting Pulse regarding registration activities and use of Sporting Pulse registration package
Weekly Commitment: The role does not require a weekly commitment. Instead it will require three periods of intense activity around setting up registrations each year, annual sign on day and the commencement of Summer Season / DTP
Coaching Coordinator
The Coaching Coordinator is responsible for overseeing the coaching and skills development across the Junior players. The Coaching Coordinator plays a key role in ensuring the playing experiences of the club match our aims of enjoying basketball and developing skills. This role requires knowledge and experience in coaching junior basketball, patience, excellent communication skills and attention to detail.
The responsibilities of the Coaching Coordinator are:
- establish and coordinate team selection, grading activities, and team nominations across the Junior Club
- establish and Coordinate Managers and Coaches for all Junior teams
- arrange appropriate training locations, days and times
- provide support for volunteer coaches
- liaise with other committee members, players and parents regularly
- ensure current qualifications through the National Coaches Accreditation Scheme
- establish a climate that enhances feelings of self-confidence and self-esteem within the participants, promoting enjoyment of the sport for both coaches and athletes
- foster team spirit amongst all players and encourage participation in a sporting manner
- encourage maximum participation
Weekly Commitment: 4 Hours
(Note: In addition, at the start of the season, there will be a period of intense activity around grading, establishing teams, identifying coaches and managers, and nominating teams).
Seniors Coordinator
The Senior Coordinator is responsible for overseeing the organisation and nomination of teams for the senior players. The Senior Coordinator plays a key role in ensuring the playing experiences of the club match our aims of enjoying basketball. This role requires patience, excellent communication skills and attention to detail.
The responsibilities of the Seniors Coordinator are:
- establish and coordinate team selection, grading activities, and team nominations across the Senior Club
- establish and Coordinate Managers and Coaches for all Senior teams
- as necessary arrange appropriate training locations, day and times
- liaise with other committee members and players regularly
- foster team spirit amongst all players and encourage them to participate in a sporting manner
- encourage maximum participation
Weekly Commitment: 1-2 Hours
(Note: In addition at the start of the season there will be a period of intense activity around grading, establishing teams, identifying coaches and managers, and nominating teams).
Web/Social Media Administrator
The Web / Social Media Administrator maintains and updates the West Brisbane Falcons website and Facebook page. This person also regularly checks the club’s email.
The responsibilities of the Web / Social Media Administrator are:
- manage email correspondence with club at large
- coordinate communication through web page, Facebook and electronic mailouts
- maintain webpage with current information
- maintain Facebook to provide active participation
- quality control to ensure Social Media policy is adhered to, particularly with respect to on-line safety and privacy
Weekly Commitment: 1-2 Hours
Property / Merchandise Officer
The Property Officer/Merchandise Officer role has oversight of club property and responsibilities for the coordination of purchasing items such as uniforms and club merchandise.
The responsibilities of the Property Officer/Merchandise Officer are:
- keeping an accurate record of all club properties together with their current location
- provide such record to the secretary for inclusion in the Annual General Meeting financial statement
- ordering of Uniform sets as required
- coordination of club sign on gift purchase and delivery
- management of club merchandise ordering, purchase/sale and delivery
Weekly Commitment: 1-2 Hours
General Committee Members
General Committee Members assist with the running of the club and perform various roles. In particular, general committee members contribute by:
- volunteering at Club events including Sign on day and Trophy Day
- taking on specific tasks such as auditing of First Aid Kits, purchasing of equipment or rostering for merchandise delivery at training